Event CART Captioning

Real-time, ADA-compliant captioning for conferences, meetings, and live events
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What Is Event CART Captioning?

CART (Communication Access Realtime Translation) is live, word-for-word captioning of spoken content — delivered to a screen, display, or personal device within seconds of the words being spoken. For events, this means every attendee can follow along in real time, whether they’re deaf or hard of hearing, prefer reading over listening, or are simply in a noisy room. Unlike automated captions, CART is produced by a trained professional captioner in real time — giving you the accuracy your event, and your ADA compliance obligations, require.

Live Event CART Captioning

Real-time human captioning delivered to any screen, platform, or display — covering everything from conference keynotes and panel discussions to corporate town halls, award ceremonies, and multi-day conventions.

What's Included

  • Live captions delivered directly to attendee screens, a shared display, or streamed feed
  • Integrates with Zoom, Teams, Webex, and in-person AV setups
  • Optional live human review add-on for extra accuracy assurance
  • Complimentary standard transcript included with every session
  • Optional premium (publication-ready) transcript upgrade available
  • One hour minimum booking
  • Schedule at least 48 hours in advance

Real-Time Translation

Captions translated into 100+ languages for multilingual audiences and international events — an affordable add-on to your English CART session.

Remote ASL / VRI Interpreting

Professional American Sign Language interpreting via video for any live event or webinar — connects seamlessly with your existing platform.
Event CART Captioning

Included With Every Session: Post-Event Transcript

Every event CART session comes with a complimentary transcript — so your captions don’t disappear when the event ends. Need a publication-ready version for your website, a report, or press? Ask about our premium transcript upgrade.

 
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Why Choose Premier Visual Voice for Your Event

Unparalleled Accuracy

Every word counts, and our captioning partners are chosen to meet that standard.

Real-Time Excellence

Instantaneous transcription that keeps your audience engaged without missing a beat.

Easy &
Seamless

We integrate with your existing platform and workflow — no disruption to your setup.

One Point of Contact

You work directly with the PVV team you already trust; we manage the logistics.

Exceptional Service

Responsive, hands-on support from booking through post-event delivery.
Schedule a meeting with our team
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Who Needs Event CART Captioning?

Conferences & Conventions

Multi-day conferences and large-scale conventions bring together hundreds or thousands of attendees — and every one of them deserves equal access to the content. We provide seamless live captioning across keynotes, breakout sessions, and panel discussions, so no attendee misses a word regardless of room size or audio conditions.

Corporate Meetings & Town Halls

From all-hands meetings to executive town halls, clear communication keeps your workforce informed and included. Our real-time captioning integrates directly with your existing meeting platform, ensuring every employee — whether in the room or joining remotely — has equal access to what’s being said.

Colleges & Universities

Campus events, guest lectures, and commencement ceremonies serve students, faculty, and families with a wide range of communication needs. We help colleges and universities meet ADA and Section 508 obligations while making every academic event genuinely accessible to the students who need it.

Government Agencies

Public hearings, town halls, and government proceedings carry a legal obligation to be accessible to every constituent. Our captioning services help government agencies meet Section 508 compliance requirements while ensuring transparency and equal participation for the communities they serve.

Nonprofits & Associations

Mission-driven organizations shouldn’t have to choose between accessibility and budget. We work with nonprofits and professional associations to deliver reliable, affordable captioning for conferences, fundraisers, and member events — so your message reaches every member of your community.

Healthcare & Medical Conferences

Medical seminars, provider training sessions, and healthcare conferences often involve complex, specialized terminology. Our captioners are experienced across medical vocabulary, ensuring accurate, real-time captions for clinicians, patients, and healthcare professionals alike.

Entertainment & Live Performances

Theatrical productions, live performances, and entertainment venues bring audiences together to share an experience — and captioning ensures that experience is open to everyone. We provide live captioning for performances and events, so audience members who are deaf or hard of hearing can follow every line in real time.

Testimonials

What they say about us

Premier Visual Voice and our professional service providers possess the highest ethics and standards in all aspects of our services.
“Sending all good wishes your way and another round of gratitude for all that you do to make our work accessible. We appreciate you!”
Advisor on Disability
“You have been amazing and I’ve loved having you throughout the program. I never could have done this without CART. It’s funny, I tend to think I don’t need it, but trying to do without it really makes my stress level go up and reminds me that listening fatigue is real.”
University Student
“Caption Companion worked perfectly today!! I can’t wait to write the blog and share the video my co-worker took! There was a lot of chatter about it at the conference today. Thank you so much!!”
Conference Organizer
“Margaret is our contact at Premier Visual Voice and has been amazing to work with.”
Analyst for Students with Disabilities
“I found the captioning really helpful today. I think my team did as well. Since I do interpreting work in conjunction with CART, having reliable captions can really improve the quality of the ASL interpretation as well. So pass our thanks on to Margaret, please.”
Charity KheshgiSign Language Interpreter
“Thank you for reaching out and following up on our trial with your services. Our attendees were able to use the closed captions and we found them extremely accurate and helpful. Additionally, Margaret was terrific and a real asset to us as we were using captions with breakout rooms for the first time. We will definitely reach out again in the future when the need arises for live captions in one of our Zoom sessions.”
Associate Director for Technology and Innovative Strategies
“The Caption Companion has been a great addition to our lending program and we need a quote for 4 additional Caption Companions.”
Assistive Technology Specialist
“First, I wanted to say that we received the Caption Companion and just from playing around with it, we absolutely love it. So, thank you very much and we are about to order 2 more of them.”
Employment Specialist
“Margaret is one of the best voice writers that I have had the pleasure to work with. In addition to the quality of her work, Margaret’s professionalism, attention to detail and respect for deadlines makes her a terrific source for real-time and off-line captioning assignments.”
Business Owner
“On Saturday we went out to a restaurant with my daughter. It was quite noisy so all the interference made my hearing aids almost useless. But I set the Caption Companion on the table propped up. I was impressed that it almost never picked up other unwanted voices or added them to the conversation. I was able to understand both my wife and daughter quite well that way. When the waitress came by she was quite intrigued with the device. She could see the screen so would say things to see her words appear on the screen.”
Hearing Loss Help Expert
“Thought I’d send you a couple of pictures of Caption Companion in action at this conference. It’s such a life saver! What it misses along the way is not that big of a deal as I have enough residual hearing.”
Co-Director, Inclusive Media Company
I wanted to let you know that I received the tablet and the PVV peripherals and I have to share with you that it is truly wonderful. The system includes EVERYTHING that one needs to get great captioning, especially the wireless BT mic, the right splitters and cables, and most of all, a system that really works. I tried it over the weekend and I am truly impressed with the PVV system.
Caption Companion Beta Tester
Captioning is truly one of the most important assistive technologies in my life that truly compliments my Cochlear Implant and other AT that I utilize to help me have effective communication, be it in-person, electronically, in groups, and anything else. I truly wish I had this technology when I started out in grade school as a child with profound hearing loss in both ears since infancy. At least this is available for all to benefit from as needed.
Caption Companion User
I have been using Caption Companion wherever it is of help for me and I really appreciate having it. Examples have been online programs, presentations, and videos. Along with that, I have used it when I am with others and of course, when I talk with my wife. It is wonderful to have and I am truly amazed how much it has made a difference in my understanding and comprehension.
Hard of Hearing Advocate
The help/demo videos have been very helpful and it is a nice instructional service that goes with the device to get the most out of it.”
Deaf Technology Enthusiast
I wonder how I ever got by without Caption Companion for most of my life living with severe/profound hearing loss now to my mid-70's getting through my education obtaining my Master's degree in Education, my employment and career as a counselor for college students, my involvement advocating for people with hearing loss, and my personal affairs with my friends and family.
Caption Companion User
"Hi! I just wanted to follow up and let you know what a life-saver this device is! My hearing fluctuates with stress and tinnitus and today wasn’t a good hearing day for me. I was able to take every call and capture all the information that was needed without any issues. The phone connection was seamless and it is truly the difference between succeeding and failing at my job when it comes to phone calls. I recently joined a group on Facebook and someone was looking for the same type of device. Without hesitation, I recommended the Caption Companion and, as promised, I will be following up with her to let her know how well it worked. Thank you, thank you, thank you for offering this kind of tech. Caption Companion turned a bad day into a great day!"
Jamie Zanelli
“I just wanted to let y’all know that one of my clients who utilizes the Caption Companion at her job was selected by the Alabama Governor’s Committee on Employment of People with Disabilities to receive the 2025 Employee of the Year Award for a Large Business… Just wanted to say how much we appreciate your services and all of the help you’ve provided to our clients! -- I just wanted to give you an update. We tried out the microphone set with my client in her classroom and she absolutely loves them! She was about to go out of town but she can’t wait to use them more when she gets back.”
Caitlin HynesEmployment Specialist, Alabama Department of Rehabilitation Services
“The tablet and mic worked wonderfully! 14 days of travel in Israel and Egypt… Since returning, I have been using it in church and in meetings… It is truly a very handy tool.”
Melissa BelewCaption Companion Beta Tester
“Thank you for the wonderful support!! I am happy to be able to tell everyone interested in the Caption Companion that if they need support that you have awesome, knowledgeable and kind PVV Support!”
Robin RichardDemonstration Center Coordinator, IL ATP
“I just wanted to follow up and let you know what a life-saver this device is!… The phone connection was seamless… Caption Companion turned a bad day into a great day!”
Jamie ZanelliCaption Companion User
“This captioning device was great to have in a meeting that I had last Monday evening. One of the individuals that was at my meeting is interested in having it for his job as a caregiver.”
Dawn LinderLeader, ALDA Northern Indiana
“We are just so THRILLED our grandmother won't need to rely on wi-fi and a tiny phone that runs out of power anymore!”
Olivia HinebaughGranddaughter of Caption Companion User
“It went very well, and we are keeping the Caption Companion… It was great working with you, and your exceptional customer service was appreciated.”
Bob WhiteSpiritual Leader / Ministry Coordinator, Unity of Traverse City
“I'm very grateful for the incredibly fast service… I used the Caption Companion in church and it worked so much better than my phone… The smart mic worked well.”
Victoria StoddardCaption Companion User
“Absolutely tremendous with patience to explain things to me and answer alllll my questions… Really so glad this device has been made.”
Diane WitteCaption Companion User
“Amazing Customer Support. Response to chat request within a couple of minutes at 8PM PDT… Very impressive.”
Larry WonnacottCaption Companion User & HLAA Chapter President
“The Caption Companion is simply a great device… Some of the presenters were Italian and spoke with a heavy accent. The Caption Companion had no problem transcribing.”
James ShurtzCaption Companion User
“Thank you! I appreciate your quick response and help… We’ve had several people check it out in our lending library and love it.”
Jamis WehrenbergAssistive Technology Professional (ATP), MN STAR Program
“We received the unit today… It seems to be all you said it would be… Again I am so grateful to have found this device.”
John (Steve) MarionCaption Companion User
“Yes, this is a separate quote from the one requested previously. We are finding good success with this device! I greatly appreciate your assistance.”
David RugglesOccupational Therapist & Assistive Technology Specialist, Virginia DARS
“Thank you so much! Very happy with purchase. Works well for me.”
Michael GlassfordCaption Companion User
“Wanted to let you know that I have enjoyed using my Caption Companion while traveling… I was not permitted to bring in a phone for captioning, but they permitted my Caption Companion.”
Catherine BroadheadCaption Companion User
“This product is sensational! My 95-year-old Mom is delighted — this is a game changer for her!… We’re telling everyone!!”
Richard StevensCaption Companion User
“I just wanted to thank you very much, the Caption Companion has been wonderful for our elderly mother… It is a great gift and your personnel are so friendly and helpful!”
AnonymousCaption Companion User
“⭐⭐⭐⭐⭐Amazing response time and information.”
Nathan O'KaneSalem District Traffic Operations Manager
Compliance
WCAG 2.1 AA Is Now the Standard
Accessible captioning isn't optional — it's the baseline for public events, meetings, and recorded content. Premier Visual Voice ensures every session meets ADA, Section 508, and WCAG 2.1 AA requirements.
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Get In Touch

Ready to start your project or to request services? 

Call or text us today at (855) 225-8884 to discuss your needs, or complete the form below and submit.

Event CART Captioning

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FAQs Event CART Captioning

CART (Communication Access Realtime Translation) is live, real-time transcription of spoken words into text, delivered within seconds — making events accessible to deaf and hard-of-hearing attendees, non-native speakers, and anyone who prefers reading along.

Yes. Our captioning meets ADA Section 508 and WCAG 2.1 AA standards for live accessibility.

We recommend booking at least [X] business days in advance to guarantee captioner availability. Late requests may be accepted based on availability and may incur surcharge.

Zoom, Microsoft Teams, Webex, in-person AV setups, and hybrid event configurations.

Yes — real-time translation is available as an add-on for multilingual events.

Yes, every session includes a complimentary transcript after the event, with a premium upgrade available.

Fill out the form below with your event date, duration, and platform, and our team will follow up with a custom quote.

Caption Companion

The Only Caption Device You Will Ever Need

  • No account. No sign-up. No subscription. Not even an internet connection is required. Captioning can also appear on any of your existing devices or screens.
  • Caption Companion comes uniquely paired with a SmartMic for unprecedented accuracy and versatility.
  • Need to connect remotely to a human captioner instead? Yep, this thing can do that too.
Learn More